The Purchasing screen is where Dream MRP turns supply planning into action. Filter the orders that need attention, email the PDF straight to your supplier, record their confirmation, and keep everything in sync with Xero — including deletions.
The Purchasing grid shows every purchase order across its full lifecycle — Dream MRP Planned, Plan Approved, Submitted, Authorised, Billed, and Deleted — alongside the email status and supplier confirmation for each one.
Click any row to open the full PO in a side panel: header, lines, supplier confirmation, and the actions you need (PDF, email, confirm, post to Xero).
Four toggles sit above the grid: Show closed, Not confirmed, Not emailed, and Planned only. Combine them — for example Planned only + Not emailed instantly surfaces planned POs that still need to go out.
Open a PO and click Email supplier. Dream MRP generates the PDF, sends it to the supplier's contact email, and tracks the delivery status — Sent, Opened, Clicked, or Bounced — right back in the grid.
When the supplier confirms the order, click Confirmation and record their reference and the confirmed delivery date. Confirmed POs are flagged in the grid and the confirmation block appears at the top of the order detail.
If a PO is deleted in Xero, Dream MRP detects it on the next sync and updates the status to Deleted — no need to clean up your grid by hand.
The Email and Confirmation buttons are hidden for Dream MRP Planned orders — those still need to be posted to Xero (or auto-approved) before they're ready to send to a supplier.
Questions about the purchase order workflow? Email support@dreammrp.com.
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